Executive Limitations

The Executive Director shall not cause or allow any practice, activity, decision or organizational circumstance that is unlawful, not in compliance with funding agencies or regulatory bodies, imprudent or in violation of commonly accepted business and professional ethics.

With respect to the treatment of staff, the Executive Director may not cause or allow conditions that are unfair or undignified. Accordingly, the Executive Director shall not:

1. Operate without written personnel policies that clarify personnel rules for staff, provide for effective handling of grievances and protect against wrongful conditions.
2. Discriminate against any staff member for expressing an ethical dissent.
3. Prevent staff from grieving to the Board when internal grievance procedures have been exhausted and the employee alleges either that Board policy has been violated to his or her detriment or that Board policy does not adequately protect his or her human rights.
4. Fail to acquaint staff with their rights under this policy.

Accordingly, the Executive Director shall not:

1. Use application forms that elicit information for which there is no clear necessity.
2. Use methods of collecting, reviewing, transmitting, or storing information that fails to protect against improper access to the material elicited.
3. Maintain facilities that fail to provide a reasonable level of privacy.

Financial planning for any fiscal year should not deviate materially from the Board’s Ends priorities. With respect to actual ongoing financial conditions and activities, the Executive Director shall not cause or allow the development of fiscal jeopardy or a material deviation of actual expenditures from Board priorities established in Ends policies. Accordingly, the Executive Director should not:

1. Fail to settle payroll and debts in a timely manner.
2. Allow tax payments or other Government ordered payments or filings to be overdue or inaccurately filed.
3. Make a capital purchase or commitment of greater than $1,000 without Board approval.
4. Acquire, encumber or dispose of real property without Board approval.
5. Fail to aggressively pursue receivables after a reasonable grace period.

The Executive Director shall not allow the assets to be unprotected, inadequately maintained, or unnecessarily risked. Accordingly, the Executive Director shall not:

1. Fail to ensure that protection is provided for Board members from liability losses due to their good faith service on the Board.
2. Fail to insure against theft and casualty losses and against liability losses to staff and Ogden Surgical-Medical Society itself in an amount that is at least equal to the average for comparable organizations.
3. Allow non-officer personnel access to material amounts of funds.
4. Subject equipment to improper wear or insufficient maintenance.
5. Unnecessarily expose the organization, the Board or staff to claims of liability.
6. Fail to protect intellectual property, information, and files from loss or significant damage.
7. Receive, process, or disburse funds under controls that are insufficient to meet the Board appointed auditor’s standards.
8. Endanger the organization’s public image or credibility, particularly in ways that would hinder accomplishment of its mission.

With respect to employment, compensation, and benefits to employees, consultants and contract workers, the Executive Director shall not cause or allow jeopardy to fiscal integrity or public image. Accordingly, the Executive Director shall not:

1. Change his or her compensation or benefits.
2. Promise or imply permanent or guaranteed employment.
3. Establish current compensation or benefits that deviate materially from the geographic or professional market for the skills employed.
4. Create compensation obligations over a longer term than revenues can be safely projected.
5. Establish or change pension benefits so as to cause unpredictable or inequitable situations.

The Executive Director shall not permit the Board to be uninformed or unsupported in its work. Accordingly, the Executive Director shall not:

1. Neglect to submit monitoring data required by the Board in a timely, accurate and understandable fashion, directly addressing provisions of Board policies being monitored.
2. Fail to place upon the appropriate agenda all items delegated to the Executive Director, or items that require Board approval.

The ED will ensure the following means concerning the “What” in the Global Ends Policy:

1. Maintaining CME Certification
2. Participate with McKay-Dee Family Medicine Residents to develop Quality Improvement skills.
3. Offer similar support and education to community providers and become the community Quality Improvement expert and resource.

The ED will ensure the following means concerning the “What Price” in the Global Ends Policy:

1. Stabilize conference budgeting by utilizing a fixed formula to determine the amount of endowment funds available for use each year.
   
   1. i. 5 year average return minus 2% (not including 2008).
2. Offer sponsorships of individual conference sessions.
3. Offer exhibit sites for advertising.
4. Apply for available educational grants.
5. Improve financial stability by increasing the Endowment Fund.
6. Seek partners that can help expand the event.
7. Earn national recognition as a provider of medical education.
8. Increase membership:
   1. i. “Bring a Friend” Campaign
   2. ii. Market to regional providers and partner with UMA
   3. iii. Expand topics, i.e. Public Health, Epidemiology, Health Care Administration